How can you manage your mailbox disk space efficiently?

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Introduction

The disk space allocated to your mailboxes is crucial for storing your messages, attachments and other data. At LWS, our web hosting service includes mailboxes with specific capacities. In this documentation, we will explain how to increase the disk space of your mailboxes, manage your space efficiently and avoid global saturation.

I. Understanding allocated disk space

Allocated disk space represents the storage capacity dedicated to each mailbox. At LWS, this allocation varies according to your hosting plan. To avoid problems receiving or sending emails, it is essential to understand this limit. When your mailboxes approach their maximum capacity, this can lead to bounces or lost messages. Regular monitoring of disk space is therefore very important.

II. Check available space.

If you want to increase the disk space allocated to an email address, you first need to make sure that the extra space you want to allocate is available.

To do this, you need to check the overall space used by your email service.

Step 1: First you need to log in to your LWS customer area to access your hosting management.

Step 2: Once in your hosting management, find the "Email addresses" section. Then click on "Email Administration".

The space used on your email service is then visible in the "Standard Email Summary" section at the top right of the window:

III. How do I change the amount of disk space allocated to an email box?

Step 1: You must first log in to your LWS customer area to access your hosting management.

Step 2: Once in your hosting management, find the "Email addresses" section. Then click on "Email Administration".

Step 3: In the list of email addresses, click on the"Action" button and then on"Quota" for the email address concerned.

Step 4 : Choose the disk space quota you want to apply to your email address from the drop-down list, then click the"Save" button.

The new quota will be applied almost instantly.

The maximum disk space for an email address is 5 GB. If you want more storage space for your email address, you will need to convert it to a Pro email address, which extends the storage space up to 50 GB.

IV. How can I free up disk space?

There are several ways of freeing up disk space so that you can allocate it to an email address for which you need it.

Solution 1: Distribute the disk space allocated to email addresses reasonably

This involves checking that the disk space allocated to each email address is consistent with its use.

For example, there's no point in allocating 5 GB of disk space to an email address that receives very little mail. Perhaps allocating just one GB will be enough, allowing the other 4 GB to be shared between email addresses that need it more.

Solution 2: Create a professional email address

If you have allocated the total disk space of your email service between your addresses and you don't see any way of freeing up any of it, then you can opt to convert one or more email addresses into professional email addresses.

When you convert an email address into a professional email address, the address in question will benefit from the full disk space depending on the type of address chosen (from 10 GB to 50 GB).

At the same time, the disk space allocated to this converted address will be released from the total space allocated. This gives you free space that you can allocate to other addresses up to a limit of 5 GB per email address.

Conclusion

By following these tips, you will be able to increase the disk space allocated to your LWS mailboxes and manage this space efficiently to avoid saturation. Optimised use of disk space guarantees smooth operation of your emails and a better user experience. Pay attention to usage percentages, clean up unnecessary data regularly and consider upgrading your hosting plan if necessary. At LWS, we're here to help you get the most out of our hosting services, including intelligent mailbox management.